Executive, Estate Management & Support

This role is part of MHA’s Civilian Generalist career track. Learn more: https://go.gov.sg/civiliangeneralist The Centre for Corporate Services is the backbone of HTA’s operations, providing essential corporate, administrative and infrastructural support to enable effective training, research, and organisational excellence. CCS seeks to ensure a safe, secure and well managed environment for all trainees, staff and visitors. Responsibilities The incumbent serves as an Executive responsible for estate planning, infrastructure development, facilities improvement, asset governance and sustainability initiatives. Facilities & Estate Management Operations • Support daily facilities management operations and conduct routine inspections and maintenance checks of dormitories and common facilities. • Oversee the daily administration and coordination of HTA's cookhouse operations. • Monitor reported faults and ensure timely follow-up and rectification by the Facilities Management Manager (FMM) and building maintenance contractors. • Assist in planning, coordinating and monitoring minor improvement works, including budgeting, preparation of technical specifications, evaluation of quotations and supervision of works. Procurement & Contract Administration • Administer contracts relating to logistics services, catering services, vending machines, dormitory operations and other estate management services. • Prepare procurement documents, technical specifications and evaluation requirements in accordance with Government procurement policies and procedures (with assistance from HTX B&I and CPO). • Maintain procurement and contract records, and monitor contract expiry dates, deliverables and contractor performance ensuring that contractual obligations are met (with assistance from HTX B&I). Inventory, Asset & Store Management • Manage inventory and stock control for logistical and dormitory stores. • Conduct stock taking and inventory reconciliation for stores classified as Track Till Condemned (TTC). • Maintain accurate records of fixed assets and inventories (for TTI. TTE and TTC stores). • Manage HTA's fleet of buggies, including servicing, maintenance and repairs. Requirements • Diploma in Facilities Management, Estate Management, Building Services, Business Administration, Logistics Management, Engineering, Hospitality Management, Operations Management or a related discipline. Experience & Competencies • Preferably 1 to 3 years of experience in facilities management, logistics, procurement, inventory management and contract administration. • Good command of written and spoken English. • Positive attitude, self-motivated and service-oriented. • Able to work independently and with teams to achieve operational outcomes. • Proficient in Microsoft Office applications (Word, Excel, PowerPoint and Outlook). • Familiarity with Power BI, AI Tools, data visualisation tools and digital collaboration platforms.