Personal Assistant, NSAS

The job holder will provide comprehensive administrative and executive support to the Chief Executive and Deputy Chief Executives of the National Space Agency of Singapore. T Responsibilities The key responsibilities are as follows: • Executive Support: Provide high-level administrative support to the Principals, including managing complex calendars, scheduling meetings, and coordinating travel arrangements. Handle confidential correspondence and communications on behalf of the Principals, ensuring all interactions maintain the highest level of professionalism. • Meeting Coordination: Organise and coordinate executive meetings. Prepare meeting materials, liaise with internal and external stakeholders to ensure seamless execution of all engagements. • Communication Management: Screen and prioritise incoming calls, emails, and correspondence. Draft routine correspondence and communications as directed. Serve as the primary point of contact between the Principals and internal/external stakeholders, maintaining professional relationships at all levels. • Office Management: Maintain organised filing systems and ensure confidential information is handled appropriately. • Administrative and Operations Support for Tech Cluster: Provide dedicated administrative support to the technology cluster teams, including coordinating technical meetings, managing project documentation Requirements • Strong interpersonal and communication skills to work effectively with cross-functional teams and external vendors. • Detailed-oriented, organised and comfortable working with numbers and documentation. • A strong team player who can work independently in a fast-paced environment. • Willingness to support operational and administrative tasks as needed, and to collaborate with the larger administrative team on ad-hoc assignments delegated by management. • Proficient with MS office software (i.e. Word, Excel and Powerpoint) • Good interpersonal and communication skills