Executive Officer, NSAS

The job holder will provide comprehensive administrative, coordination and operational support to the National Space Agency of Singapore (NSAS) contributing to the smooth and effective day-to-day operations. Responsibilities The key responsibilities are as follows: • Executive Support: Provide high-level administrative support for day-day operations, including coordinating schedules, meetings, appointments, travel arrangements and other administrative matters. • Meeting and Engagement Coordination: Organise and coordinate internal and external meetings and engagements, including preparing meeting materials, managing logistics and liaising with relevant stakeholders to ensure smooth execution. • Event Management: Support the coordination and execution of NSAS events and engagements. This includes coordinating event logistics and arrangements, managing invitations and attendance, preparing event materials, liaising with stakeholders and vendors, and providing on-site support to ensure the smooth execution of events. • Administrative and Operations Support: Maintain proper records and filing systems, handle sensitive or confidential information appropriately, and support other administrative and operational requirements. Undertake other duties and ad-hoc assignments as required to support the effective operations of NSAS. Requirements • Proven relevant experience in administrative, executive support and/or event management work. • Good organisational and time-management skills, with the ability to manage multiple priorities and follow through on tasks independently. • Good interpersonal and communication skills, with the ability to coordinate effectively with internal and external stakeholders at different levels. • Willing to support a broad range of operational and administrative tasks and collaborate with the wider administrative team on ad-hoc assignments. • Resilient and adaptable, with the ability to work under pressure, manage short timelines and respond to changing priorities in a fast-paced environment. • Proficient with MS office software (i.e. Word, Excel and Powerpoint).